Children’s Birthday Party coming up?

Yes, we know what it entitles….pressure building up months in advance, mad rush to search for an event planner, confusion on where to order the cake from, and perplexion on whether to get your little one’s dress stitched or buy it, and would she stand out in it.

As stressful as this time is, it is also a milestone every parent eagerly looks forward to, and hopes for the day to be the best. Our easy Birthday Party Checklist ensures that you approach the day prepared and ready, to make it a memorable day for your little one.


1 – 3 Months Before



Dinosaur party? A celebration of all things Dora? Let your child help pick; the theme will help narrow down decoration and activity choices.

Do you need to ask the entire class, or does your child just want his six best friends? The type of party may dictate how many kids you can host (in other words, a Guitar Hero competition may work best with fewer contestants).
The earlier the better—it’s no fun telling your child that the magician or story teller she has her heart set on is already booked. Ask for references of people who have used the entertainers recently, and check up. Be sure to ask if there are any setup requirements.

4 Weeks Before

Your child won’t be happy if his best friend is going to be out of town.

Send Invitations. Make written invitations creative and coordinated with the party theme. Indicate whether parents are invited to stay (parents of toddlers should remain), and include an RSVP date and start and end times.

Plan to fill two to three hours with a mix of energetic games and calmer activities (like crafts or storytelling). You also need to factor in time for entertainment, snacks, and general freewheeling ruckus. If the presents will be opened, save that for the end; if you start running out of time, you can skip it. Keep in mind that an outdoor party may become an indoor party in case of rain, so plan alternate, rainy-day activities, just in case.

Make sure you have the following covered, and note if you need to buy or borrow anything. Check online party ware sources like outlandishevents.com and partyhunterz.com to save time.

Possible Supplies:


-decorations like streamers, balloons, party hats, or signs

-game and craft essentials


-sports equipment

-portable tables to hold food or presents

-coolers and serving dishes

-tablecloths, plates, cups, and utensils

Some good sources of party favors are; Birthday Bugz, Apple of My I, Chamki and Travel Shop

3 Weeks Before

Plan the menu
Keep it simple—finger foods, pizza, things kids actually like are super easy and sure to please. If you like, plan a few special treats (like a cocktail) for parents. You can either make them yourself or order them from bakers and food suppliers. We recommend Kydz Adda, The Bumble Bee Studio and Claytopia.

Enlist friends, older children, other relatives, or parents of party guests to help supervise activities. Consider hiring a high school student, your baby-sitter, or a professional to help with pre- or post-party cleaning or to help supervise games, replenish food, and generally take some weight off your shoulders.

1 Week Before

This way, you’ll need only a quick once-over before the party.

Make any foods that can be frozen.

If you are making it from scratch, bake the layers and freeze them (you’ll ice it the day before the party) or cake can even be ordered from home bakers or patisseries. We recommend Orange Oven by Infinitea and Cocolocco.

3 Days Before

Make space in a hall closet and fill it with presentable hangers or designate a bed for coats (and make sure the room’s free of breakables).

Make sure danger areas like stairs and upper-floor windows (and pools) are safeguarded, double check that any chemicals are locked away, and check for sharp-edged corners on furniture that might be dangerous.


Charge video and digital cameras. Stock up on extra film or memory cards.

1 Day Before

Set up dining and gift tables and activity stations. If you find you’re missing anything (pencils for games, etc.), you have time to run out and get it.

Do everything that doesn’t involve helium.

This includes defrosting and icing the cake if you froze one. Also, for any foods that require cooking on party day, do as much prep (dicing, marinating, rinsing lettuce) as possible.

Day of the Party

One to two hours before guests arrive, set out foods that won’t spoil. Wrap them tightly to ensure freshness; tear off the wrap when the first doorbell rings.

They can help with games or supervise a craft, so you’re free to run the show and keep kids from running amok.


The birthday child gets the first slice of cake!

Your child can hand them out and say thank you at the same time.

Two to Three Days Later

Help your child send thank-you notes, and send your own to your helpers.